Susan Graff - Virtual Assistant
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Susan Graff - Virtual Assistant

New Jersey
in United States

Susan Graff

Member Since: July 2007

Short Description:

With more than 15 years of Executive/Administrative experience, primarily in the Pharma/Healthcare Industries, I am committed to providing you with professional, accurate and outstanding services that are first rate and hassle free.

Long Description:

Bayer Healthcare, Morristown NJ


Executive Assistant - Temporary assignment assistance in FDA s

ALTANA Pharma US, Florham Park, NJ


Executive Assistant – Assistant to the Senior Director of Marketing, Ciclesonide.
Providing support primarily to the Senior Director while also assisting the Director and consultants to the US Marketing Team. Management of supervisor’s calendar and independent scheduling of appointments. Arrangement of complex and detailed domestic and international travel for supervisor and others reporting to supervisor, including itineraries, compiling of documentation for travel related meetings. Interact with and assist international and domestic business partners as needed. Arrangement of programs or conferences by coordinating facilities and caterer, issuing information, arrange travel for. Screening of incoming calls and correspondence, responding independently when possible. Preparation of letters, agendas and confidential correspondence. Submission of expenses and budget tracking. Create and update presentations for internal and external customers. Provide training to other administrative staff and implementation/development of new office procedures. Ability to multitask in a face paced environment while still providing exceptional support and providing a professional image.

Global Crossing Development Co., Madison, NJ


Executive Assistant - Assistant to Vice President, Data Services.
Management of supervisor’s calendar and independent scheduling of appointments. Arrangement of complex and detailed travel plans and itineraries, compiling documents for travel related meetings. Submission of all expenses including management of travel related accounts. Monitoring of incoming phone calls and e-mail, notification of urgent matters and arrangement of representation if necessary. Coordination of all audio and videoconference calls/meetings including multinational events. Designed and maintained presentations to be used for speeches and internal meetings. Coordinated materials and compiled books for quarterly presentations given to the CEO. Gathered weekly updates from product leaders, to provide information to supervisor. Supported six direct reports and entire Data Services team. Monitored and approved expenses and HR related files for the department.

Immunomedics, Inc., Morris Plains, NJ

Executive Assistant – Assistant to Chairman and Chief Executive Officer.
Typed letters, reports or straight copy material from rough draft. Filing of
correspondence and legal documents. Independent scheduling of supervisors calendar. Screened incoming phone calls and correspondence responding independently when possible. Prepared memorandums outlining and explaining administrative procedures and polices to supervisory workers, monitor compliance. Preparation and filing of corporate legal documents with government agencies to conform with statutes. Composed and prepared confidential correspondence reports and other complex documents. Created and maintained database and spreadsheet files. Preparation of detailed travel plans, providing documents related to meetings. Coordinated quarterly Board Meetings. Typing and coordination of manuscripts. Overseeing Administrative Staff.

Marketing Assistant – Assistant to the Director of Marketing, while also supporting the entire Marketing Department. Coordinating all aspects of physician training. Set up and coordinated the CEA-Scan educational review service. Set up and implemented budget tracking system. Coordination of all sales reports. General administration, expense reports, construct spreadsheets, typing of interoffice correspondence, letters, merge letter packages. Distribution of marketing materials to sales force and customers. Working closely with advertising agency in the development of new brochures. Maintenance and ordering of sales literature and reprints.


EBI Medical Systems, Parsippany, NJ


Administrative Assistant - Reporting to the Director of Customer Service. Maintained company’s daily sales volume and revenue of products. Overseeing scanning process; updates on daily cash reporting. Processed customer inventories and lease payments and any problems that were encountered. Typing of dictation letters for in-house doctors, letters for entire department. Purchasing of office supplies. Monthly commission analysis maintaining various files for company’s revenue statistics.

Services and Skills offered by this Virtual Assistant

Secretarial/Administration

• Email Administration
• Event Management
• Executive Assistant
• Faxing
• Flyers
• Invoicing
• Medical Secretary
• Medical Transcription
• Minutes
• Newsletters
• Personal Assistant
• Photocopying
• Presentations
• Proof Reading
• Reminder Service
• Research
• Resumes / CVs
• Scanning
• Secretarial Services
• Spreadsheet Design
• Transcription
• Travel Arrangements
• Word Processing

Miscellaneous

• Concierge Services

Contact Details

Name:
Susan Graff