Executive Secretarial Services - Virtual Assistant
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Executive Secretarial Services - Virtual Assistant

Midlands
in England

Clair Smith

Executive Secretarial Services

Member Since: March 2006

Short Description:

Career Smitten is an independent entrepreneurial business just like yours; offering bespoke Executive Secretarial Services to you and your company.

Long Description:

Career Smitten is an independent entrepreneurial business just like yours; offering bespoke Executive Secretarial Services to you and your company.

I offer a variety of services to suit your needs and a direct line telephone number to ensure you can reach me at any time of the day or night. I will go out of my way to assist you to meet your deadlines and targets.

Using virtual secretarial services is a flexible way of guaranteeing executive secretarial support without the need for training. The service is a cost effective alternative to full time or temporary employees; giving you the comfort of a professional service without the drawback of employment overheads, hardware and software investment and additional office space required.


Our Offering

The Executive Service can provide you with all the assistance you require from a Secretary, covering all aspects of office administration and organising, however, this is a bespoke service and the service can be tailored to your requirements.

The service operates from my own offices within Birmingham City Centre and for the out of office hours support, my home office is equipped for this. However, if necessary an on site service at your offices can be supported if required .


Office Administration/ Typing/ Organising/ Coordinating
• Diary Management/Appointment Scheduling
• Meeting room bookings, lunches, social occasions, catering & venue search
• Organising travel arrangements rail, flight, car hire & hotel bookings
• Organising and coordinating conferences, training courses & presentations
• Handling invitations and guests lists
• Distributing meeting papers & packs
• Mail shots (merging data to create lists & distributing as required – email or letters)
• PowerPoint Presentations, creating originals, templates, amending or animating
• Expense & timesheet completion within Excel
• Excel spreadsheets, updating, amending, data entry, formulas, graphs
• Creating templates and forms for ongoing use
• Internet research
• CRM Data Entry – ACT!
• Credit Control & invoice distribution
• Typing & Transcription, written originals, dictation on tape, CD, over the telephone or voicemail!
• Amending documents using track changes (legal redline/redline and strikeout), comparing changes within documents
• Meeting notes, minutes, action plans, reports, contracts & schedules
• Proofreading
• Recruitment support assistance, handling responses, advertisements & conducting interviews

Cost of Service

Per Hour £15.00
Per Day £125.00
3 full Days within 1 week £300.00 Prices exclude VAT

Background & Experience

I originated Career Smitten after more than a dozen years progressing through various administrative, secretarial and PA roles in a variety of companies and organisations spanning public, private and FTSE 100 Plc board level environments. From small, independent businesses to large quoted corporate organisations, my duties as a PA and in support roles have been wide-ranging. I know what makes a well run administration team work efficiently, the importance of good communication and of a quality relationship between the PA and “the boss”.

Mitchells & Butlers Plc
RAC PLC
Bovis Lend Lease – Birmingham New Hospitals (PFI) Project
Protagona plc
TRW Automotive
Wragge & Co, Law Firm
Gerald Eve, Chartered Surveyors
Kidson Impey, Chartered Accountants

Services and Skills offered by this Virtual Assistant

Secretarial/Administration

• Articles
• Audio Typing
• Business Administration
• Business Plans
• Conventions
• Copy Typing
• Correspondence
• Data Input
• Diary Management
• Digital Transcription
• Electronic Forms
• Email Administration
• Event Management
• Executive Assistant
• Faxing
• Flyers
• Invoicing
• Minutes
• Office Management
• Personal Administration
• Personal Assistant
• Photocopying
• Presentations
• Procedural Documentation
• Proof Reading
• Reminder Service
• Research
• Scanning
• Secretarial Services
• Spreadsheet Design
• Surveys
• Time Management
• Transcription
• Travel Arrangements
• Word Processing

Specialist

• Personnel
• Recruitment

Professional

• Mailshots
• Project Management

Legal

• Legal Secretary

Contact Details

Name:
Clair Smith

Address:
Charles House
148-149 Great Charles Street
Birmingham
West Midlands
United Kingdom
B3 3HT

Telephone:
Telephone: 0121 233 3220
FAX: 08712 471 995

Mobile Phone:
Mobile: 07725 031 721

Visit my Website : www.careersmitten.com