JoAnne Owler - Virtual Assistant
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JoAnne Owler - Virtual Assistant

Florida
in United States

JoAnne Owler

Member Since: March 2008

Short Description:

Senior Contract Administrator with over 8 years experience in Government and Commercial Contracts. Experienced in DCMA/DCAA Audits; Knowledge of FAR/DFAR/ITAR; Extensive computer software skills; Problem solver

Long Description:

JOANNE OWLER
3736 Prescott Street
Titusville, FL 32796
(321) 264-4920 / (321) 289-6262 cell

PROFESSIONAL SUMMARY

• Contract and Subcontract Management
• Knowledge of FAR / DFAR / ITAR
• Law and Regulatory Compliance
• Facility/Property Management
• Proposal/RFP Development
• Sales/Marketing Support


COMPUTER EXPERIENCE

Proficient in the following software applications: Prolog (web-based), Peachtree, Quickbooks, J.D. Edwards (Vision), Timberline, MS Windows XP, MS Office (Excel, Word, Powerpoint), Lotus Smart Suite, MS Access, MS Project, MS Internet Explorer, ACT! For Windows and Lotus Notes, DBase IV, Filemaker Pro, Q & A, Paradox, Adobe Photoshop, Adobe Freehand, Adobe Illustrator, Corel Draw, Aldus Pagemaker, Quark Express, MS Publisher, Primavera Expedition, Primavera Suretrack, COINS, BidFax, Contractor III+ 12.0, MasterBuilder, Visio, AutoCAD, ComputerEase, Maximo, CostPoint, ACES (AF Project Database), Cisco VPN, IPass.


PROFESSIONAL EXPERIENCE

CONTRACT ADMINISTRATOR, December 2007 - Present
CARLEY CORPORATION, Orlando, FL

Responsible for administration and management of over $50M in Federal and Commercial contracts for web-based training contractor. Responsibilities include negotiation of contract terms with clients and subcontractors, monitoring project budgets to provide summary information to project managers, invoicing, support of DCMA/DCAA audits, general administrative support.


CONTRACT ADMINISTRATOR, September 2006 – December 2007
SHAW ENVIRONMENTAL AND INFRASTRUCTURE, INC. – Baton Rouge, Louisiana

Responsible for administration and management of over $200M in Federal, State, Local Government, and Commercial contracts for environmental and infrastructure division of The Shaw Group. Responsibilities include review of all requests for proposals (RFP) and identifying any potential risk elements of scope of work or contract terms/conditions; work with Legal and Risk Management in advising Program Management of any such risks and possible risk mitigation; monitoring contracts from execution through closeout and negotiating any contract changes with client. Assumed additional role as Subcontract Administrator in June 2007 and transferred to Jacksonville, Florida office to support Design/Build construction programs. Additional responsibilities include identifying subcontracting sources for existing and potential projects in accordance with company policies; negotiation and execution of subcontracts and subcontract change orders, and issuance of purchase orders; monitoring of all subcontracts from execution through closeout.

Selected Contributions:
 Negotiated contract extension with major client, securing additional $60,000,000 in revenue.
 Identified subcontractors in strategic areas of interest, resulting in more competitive pricing for design/build proposal efforts.


CONTRACTOR, January 2004 – September 2006
SPACE GATEWAY SUPPORT, LLC. – Kennedy Space Center, Florida

Assigned through employment agencies (Visium Resources and Tech-USA) to NASA support contractor. Responsibilities included performance of the following:

Facilities Programmer: Responsible for tracking all target construction/maintenance projects that are scheduled for future fiscal year construction; Maintain/update 5yr Plan database, conducting meetings with NASA and Air Force customers for status updates; Monitor changes to project requirements and modify data as required to update 5yr plans.

Construction Inspector: Performed daily inspections of numerous construction projects for conformance to plans and specifications and applicable codes/regulations, and submitted daily project status reports and weekly safety compliance reports to customer (NASA); Participated in weekly project status meetings, advising of project conditions, percent completion, and any conditions requiring corrective action; Reviewed contractor pay applications for accuracy and forwarded to contract administration for review/payment.

Construction Subcontracts Administrator: Responsible for cradle-to-grave management of over $3M in construction subcontracts on Kennedy Space Center and Canaveral AFS. Included issuance of Request for Proposals, conducting pre-bid conferences, technical evaluation of bids, negotiation and execution of subcontracts, pay application review, conducting post-bid conference and regular project status meetings, and contract closeout; Monitored subcontractor activity through periodic field inspection and required daily reports from construction inspectors; Issued corrective action requests to subcontractors when discrepancies were discovered during project, and followed through to ensure compliance.

Left company twice during 2005 and re-hired after short absences.

Selected Contributions:
 Developed reporting forms for construction site testing validation for construction inspectors, which was incorporated as company-wide standard document.
 Concluded difficult negotiations with subcontractor on specific project that resulted in $100K savings on subcontract costs, and allowing for project closeout.

MANAGER, CONTRACTS AND FACILITIES, February 2003 – December 2003
PROJECT ADMINISTRATOR , February 2001 – February 2003
FLORIDA SPACE AUTHORITY – Cape Canaveral, Florida

Employed as Project Administrator for State space agency, and promoted to Manager of Contracts and Facilities. Duties and responsibilities were as follows:

Manager, Contracts and Facilities;; Contract negotiations, development, and contract/subcontract management for all State and Federal programs, construction, renovation, and facilities maintenance projects; issuance of Requests for Proposals and Request for Qualifications as needed to support programs, monitored all agreements for compliance through closeout.

Project Administrator; Responsible for administration of over $30M in construction and renovation projects; Reviewed all contractor applications for payment to ensure accuracy, and confirmed contractor lien releases were up-to-date; Managed all documentation, review, comment and approval on all RFI's, SI's, and project schedule updates through Prolog (web based Project Management tool).

Selected Contribution:
 Purchased all construction equipment and materials through State agency’s Direct Purchasing Program, resulting in over $2M in sales tax savings.
 Developed simplified reporting format for submission of quarterly progress and expenditure reports to State of Florida Office of Tourism, Trade and Economic Development (Governor’s Office).
 Negotiated major leases and land use agreements with US Government (KSC-NASA) for use by employer and State universities, resulting in increased revenue and added commercial space launch and research programs


CONTRACT ADMINISTRATOR, April 2000 – November 2000
WILLIAM R. NASH, INC. – Miami, Florida

Responsible for writing, execution and management of contracts/subcontracts for over $40M in HVAC construction projects for Mechanical contractor with corporate offices in Miami, FL, and branch offices in Boca Raton, FL, Atlanta, GA, and international sub companies in Nassau, Bahamas and St. Croix, VI; Set up all projects in Primavera Expedition and Contractor III accounting system, tracked project and contract activity, including issuance of NOC/NTO/Lien Releases, change orders, and insured subcontractor adherence to contract requirements; Responsible for job cost and budget analysis for all projects, detailed monthly reporting to CEO and CFO; writing/editing of quarterly company newsletter.

Selected Contribution:
 Created and implemented new company newsletter format for distribution and uploading to company website.



ENGINEERING ASSISTANT, August 1993 – December 1993
SALES COORDINATOR, January 1994 – March 2000
ROBINSON MECHANICAL COMPANY, INC., Boulder, Colorado

Responsible for providing executive level administrative support to VP of Engineering, VP of Sales, and VP of Operations, as well as support of over 20 engineers and sales staff, writing/editing Mechanical specifications for engineering department; promoted to Sales Coordinator in December 1993; responsible for proposal development, including writing/editing proposal content; sales database management, and scheduling meetings/travel; Scheduling of fast track Special Projects and provided weekly reports on manpower projections using Primavera SureTrack.

Left company 4/1997 for one year and was rehired 4/1998.

Selected Contribution:
 Developed professional, simplified technical proposal system for use by sales staff.
 Developed sales progress tracking and revenue projection system using MS Access.
 Developed engineering document filing system for plans and specifications for engineering staff.


OFFICE MANAGER, January 1993 – August 1993
MOYES ASSOCIATES ARCHITECTS, INC., Gennessee, Colorado

Responsible for overall administrative management of Architect office, including oversight of 8 administrative and drafting personnel and executive level administrative support to President and Executive Vice-President; Accounting through trial balance, payroll, billing, human resources and benefits; Lead generation and proposal development.
Selected Contribution:
 Installation and set up of new accounting system (Micro CFMS) and training of staff on use of program.
 Re-vamped proposal format for more professional appearance and content.


EDUCATION & TRAINING

Brevard Community College: Titusville, Florida
58 credit hours completed towards AA in Business Administration

Various Training Programs: ISO 9001/14000, Hazardous Communications Training, ACCA Quality College (Total Quality Management training), Construction Bidding, Cost Control, Contract Management and Project Management Training, National Contract Management Association (NCMA) Training and Seminars.

Services and Skills offered by this Virtual Assistant

Secretarial/Administration

• Bookkeeping
• Business Administration
• Customer Services
• Email Administration
• Executive Assistant
• Office Management
• Spreadsheet Design

Specialist

• Contract Administration
• Human Resources
• Procurement
• Quality management Systems

Professional

• Project Management

Contact Details

Name:
JoAnne Owler

Telephone:
Telephone: 321-264-4920

Mobile Phone:
Mobile: 321-289-6262